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Meeting Room and Resource Booking Software Made Easy


Pronestor Planner delivers a highly configurable and scalable workflow solution for the booking of rooms, hot-desks, vehicles, car parks, catering and any other shared resource. Use it as a standalone web based tool or integrate seamlessly with Outlook for the expanded booking functions your organisation needs.

Key Features

Outlook Integration

Pronestor Planner meeting room booking system integrates seamlessly with Outlook calendars. Meeting organisers can book right from Outlook, the software they use every day.


Administrators can have access to comprehensive analytics and reporting functionality to streamline the way resources are used.


Multiple Time Zones and Locations

Cut out wasted time and inconvenience by being able to see and book your meeting rooms across multiple time zones and office locations.

Video Conference Planning

Linking meetings around the world? Pronestor Planner shows you time zones, locations and rooms with appropriate equipment.

Data Export

The data export module gives you the data you want, in the format you want it, when you want it. Use it for expense management, timings, usage – and have it fed into your own IT systems.

Shared Facilities Handled Smoothly

When multiple organisations occupy the same premises, and kitchens or meeting rooms are shared, everybody can have access to the same booking solution across their individual IT-platforms and networks.

New User Interface & Booking Flow

As a part of Pronestor’s continued investment in their product suite, we are constantly releasing enhancements and new features for Pronestor Planner. 


The flexible tabs and agile work flow delivers an intuitive and simple booking experience. This minimises the time required on booking rooms, resources and catering whilst bringing a range of powerful functions to the process. 

Pronestor Planner is also designed to be responsive for use with tablets and other mobile devices.

Keep Rooms in MS Exchange – book from any device


Connect to MS Exchange and go! Installing Pronestor Planner and performing a proof of concept is simple. Keep your room resources on the MS Exchange server and install Pronestor Planner on a web server. Connect the two - the rest is migrated automatically. You don’t have to make any changes to how you work already. Book meeting rooms in Outlook as usual – from any device!

Integrated Catering Management


Did you know Pronestor Planner can also be used to manage catering orders? It’s specially built for corporate catering and the professionals that work in the field. Additionally, smaller kitchens providing catering for companies as well as companies with an internal kitchen or canteen will also be able to take advantage of all the benefits Pronestor Planner offers.

Seamless Guest Registration & Check-in

Imagine your team being able to book a room, invite external guests, book the guest a car park, have them pre-registered in your Visitor Management system, and then send them a meeting reminder.


Using the meeting reminder your external guest can navigate to your office from their mobile, find the park you booked, scan a QR code to check-in and finally have an alert sent automatically to the meeting host when they check-in.  

You'll wonder how you did it any other way and your guests will be suitably impressed!  Let us show you how we can bring this experience to life.


On Your Server or Hosted in the Cloud


Pronestor Planner is totally flexible. We recognise that the cloud isn't for everyone yet so we ensure you have complete choice with both on-premise and cloud hosted options available. Either way, Pronestor Planner doesn’t interfere with or disrupt your existing email or calendar solutions.


Hosted Pronestor Planner data security: All data is stored in an Amazon data centre in compliance with the highest level of security and data privacy standards in the market.

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Optimise your real estate utilisation